Aunt Dot’s Place Administrative Coordinator
The Administrative Coordinator is a self-directed, highly organized, and detail-oriented individual. Must be a self-motivated learner, efficient problem solver, and have the ability to provide care and support to volunteers and clients. Applicants must have care and appreciation for individual uniqueness and diversity.
Desired Start Date: January 2023 *as soon as possible
Hours: Flexible Scheduling, work will be onsite at Aunt Dot’s Place, must attend monthly Board Meeting (1st Wednesday of the Month 7 pm-8:30 pm)
Salary & Benefits: $30,000 with no benefits. Part-Time, 25 hours per week ($25 hour)
Report to: Aunt Dot’s Place Board of Directors
Reporting to this position: Volunteers
Position Summary: Responsible for assisting with administrative needs.
Essential Duties and Responsibilities included but not limited to:
• Oversee the Volunteer sign-up process to ensure all shifts are
covered, including Youth Day, Essex Alliance M25 Donation, Youth
Day, and Senior Shopping
• Schedule Hannaford, Trader Joe & Costco Volunteer Drivers
• Communicate with shift leaders and greeters for Monthly Sign Up
• Recruit, track, process, schedule, and train Volunteers
• Manage the website and social media (Facebook)
• Responsible for all electronic and phone communications
• Order and Inventory office supplies
• Management of documents, including food inventory and food log sheets
• Mail Pick Up
• Update procedures as necessary
• Provide training to new volunteers
• Maintain volunteer manual
• Collaborate Board Treasurer & Bookkeepers to maintain financial records
• Maintain all files for the organization
• Point of Contact for Local Food Drives
• Point of Contact for the Property Manager
• Create the Monthly Board of Directors Agenda
• Work closely with the Board of Directors
• Grant Writing • Other duties as assigned
Education and Experience, Knowledge, Skills and Abilities:
• High school diploma or equivalent
• Minimum of 2 years experience in administrative support or similar
• Exceptional Customer Service skills
• Interpersonal communication, coordination, and organization skills
• Nonprofit experience is a plus
• Knowledge of computer systems, including Microsoft Programs and Google Docs
• Strong Written and verbal communication
• Time management and organization skills
Other Skills and Abilities:
· The individual must be self-motivated and committed to being a part of a
· This individual must be able to prioritize multiple tasks in a fast-paced
environment with minimal supervision.
· Ability to communicate effectively with a diverse group of people.
· Excellent analytical, numerical skills, and organizational skills.
Ability to meet the following physical requirements with or without reasonable accommodation:
• Stand, sit, walk, bend, stoop, kneel, and reach
• Able to reach above or below shoulders
• Occasionally lift or move objects weighing up to 10 lbs.
• Be able to read, write and interpret written documents
The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.
All interested applicants should email their cover letter and resume to GordonGump@gmail.com. Applications will be reviewed by the Board of Directors and interviews scheduled early-mid January.